Messages from Hampshire County Youth Bands Association

19th March 2018

Easter Extravaganza reminder

Dear Parents and Band Members,

Our Easter Extravaganza is on Sunday 25th March at Perins, starting at 2pm and will last for approximately two hours.

Cake Auction

Please remember to bring a cake, dessert or pudding to donate to our silent auction. You can make, bake, assemble or buy one and it will be auctioned off to raise funds for all three bands.

Bring some cash or cheque book so you can bid for cakes, puds etc.. The idea is to eat these as part of your picnic (the cakes, not the cash and cheque book!).


Picnic chairs and tables with feet which will not damage the sports hall can be brought along for your picnic, and there are a limited number of school chairs and tables available.

Competitions, Prizes and Activities

There will be our annual table decoration competition. The theme is "Around the World".

There will also be a HAT from a country of the world competition. Please bring your entries with you and wear them.

We shall have a lucky dip, 50p a go, our food quiz and a mystery "making" competition - details revealed on the day.

Retiring Collection

Please remember that there is a retiring collection. Unlike other ensembles we do not charge for tickets to this, our Easter performance.

And finally...

Wear something warm in case the hall is cold and we have another Beast from the East!

Many Thanks,

Cathi McKenzie

HCYBA secretary 

27th February 2018

Easter Extravaganza, 25th March

Dear Parents and Band Members,

The Easter Extravaganza is only three and a half weeks away! This year's theme is Around the World with the three bands playing pieces which depict a selection of countries and landscapes as well as written in a variety of styles and by composers of different nationalities. This is a more informal get together and is a great event to bring your extended family to, especially younger children who may find a formal concert too difficult to sit through quietly. You do not need to buy tickets in advance for this event.

Tables and Chairs

We should have a limited number of school tables and chairs available but this event is very popular. So, as in previous years, please bring your own picnic tables and chairs, the feet of which need to be suitable for the school sports hall floor.

Cake Auction

To raise funds for the three bands we shall be doing a silent cake auction again. If you have not been to this event before here is a quick guide...

1. Please make, bake, assemble or buy a cake, dessert or pud to donate to this. Donations need to be brought to the Extravaganza.

2. Each cake/pud will have one of our bidding sheets displayed with it so that bids can be recorded. All bids have to be in multiples of 50p.

3. At allotted points during the Extravaganza the bids on groups of cakes/puds will close and the highest bidders will then be able to pay for their cake/pud.

4. All payments need to be made in cash or by cheque at the event. Remember to bring means of payment with you.

5. Please do not allow your children to bid unless you are prepared to pay for any cakes/puds which they "win".

6.The idea is that you can then tuck into your cake/pud as part of your picnic, happy in the knowledge that you have helped raise much needed funds for the three bands.

Table decoration competition.

The theme is "Around the World". You could go for a specific country or region and there will be prizes for the best.

Food Quiz

There will be a competition to guess which countries certain foods/dishes come from, which you can do with your family group.

Spot competitions

During the Extravaganza there will be short challenges in which you can participate. The idea is to involve all the members of your family group and usually involves making something out of improvised materials. (You may wish to bring sellotape, string and some card or paper to help your group.)

Retiring Collection

As you leave, please show your appreciation for the three bands' performances by making a donation towards band funds in one of our baskets.

And finally...

Please take all your rubbish home with you.

Many Thanks

Cathi McKenzie

HCYBA secretary


The Annual General Meeting of the Hampshire County Youth Band Association will be held at Perins School in the room adjacent to the refreshments area at 10.45am on 25th November 2017

Meeting documents may be viewed here

25th August 2016

Re: Hampshire County Youth Bands Association 2016-17

Dear Parents and Band Members,

Welcome to you all from the Hampshire County Youth Band Association Committee, whether you are returning for another year or you are new to the County Bands.

All parents of Band members are automatically members of the Band Association. Attached are your Association forms which need to be completed and returned to your conductor at rehearsal on either 10th or 17th September.

The Association’s aim is to support the bands practically and financially.

Parents help support the bands through taking a turn at one of the many tasks available. Our aim is that everyone does a little so no one has to do a lot. On the attached form there is a revised list of jobs which need to be done each year. Please indicate on the form which ones you would prefer to do.

Hampshire Music Service pays the County Bands' staff salaries and the rehearsal venue hire. The termly payments which parents make to the Music Service go towards these costs. All other costs have to be covered by the Association. Without the Association's financial support the County Bands would not be able to function as successfully as they do. The Association covers the cost of such things as the instrument specific tutors at our Fairthorne residential course, hiring concert venues,as well as purchasing and maintaining equipment including music, stands and instruments.

To help cover these costs we ask that each family makes a yearly donation of £50. This can be paid in cash, cheque or, for the first time this year, by bank transfer. If you are paying your donation by bank transfer please use VC and your band member’s name as a reference. If you are also buying uniform please use VCU and your band member’s name.

Details for bank transfer are

Account name: Hampshire County Youth Bands Association

Sort code: 40-52-40

Account number: 00018033

Reference: VC Band Member’s name

or VCU Band Member’s name

If you wish to spread the payments you can use three cheques dated September 2016, January 2017 and April 2017.

Please click this link and complete the attached forms including the Gift Aid declaration which will mean we can make your contribution go further.

Band uniform needs to be ordered if your band member is changing bands or they are a new member. Please indicate on your form if you need a shirt and enclose payment. Shirts are given out at Fairthorne by our adult team. You do not need to indicate shirt size as your band member will have the opportunity to try on different sizes at Fairthorne. We have a very small number of second hand shirts for Training band and Junior band available which will be on sale at the first rehearsal on 10th September at a reduced price. All proceeds will go towards band funds.

If you have any questions about the Association please email the Committee at  or ask someone to point you in our direction at rehearsal.

Many Thanks

Cathi McKenzie

Association Secretary