Messages from Hampshire County Youth Bands Association

12th July 2018

St Swithuns concert and beyond!

Dear Parents and Band members,


There are still tickets left if you need any more for Sunday's concert. Please see me at Perins on Saturday.

Two roles to fill please.

Thanks to everyone (whom I contacted about helping) who has replied. I have a place to help with raffle that I need to fill as I haven't heard back yet from someone. Any takers please? It is very straightforward and there is a great team already in place for you to work with on it. Please let me know asap.

I also have a place for a chaperone from 2.15-3.00. This job is about being a presence in the building whilst the Junior Band rehearse. In the unlikely event of a problem you seek out Jon Cranston or Jock and they deal with it.

Before the concert

This year we are not doing cream teas before the concert. Cold drinks will be on sale though and we may have ice creams on sale too, but no promises yet.


Our summer picnic hampers look amazing. Thank you to all of you who donated items towards these and to those of you who worked so hard to make them. Tickets will still be £1 for a strip of 5. We will have five colours on sale so why not buy one strip of each colour to maximize your chances of winning?

Our raffles are a great way to raise money for the bands. Can anyone match fund through their employer please?

Friends of the Bands

If your band member is leaving this time why not become a Friend of the Bands? Details available in the Entrance Hall

Old band uniform

If you have old band uniform which you no longer need please consider donating it to the bands. We can sell it on to new members to raise some money for the bands. If it is not in the best shape we can still use it as a spare shirt in case anyone forgets their uniform or spills a drink down themselves!

County Band continuers

I have already spoken to the members of the County Band who are not leaving this summer about their responsibility to organize the Saturday evening entertainment at Fairthorne. If this is relevant to your band member please encourage them to get involved. Great thing to write about on your UCAS form!

Talent Show at Fairthorne

Can band members in all three bands take the summer to prepare something for our Talent Show please? You are allowed to do something musical but not on the instrument you play in Band or a related instrument e.g. no cornet players on trumpets. Drama, comedy. magic, dance, baton twirling(?)... all are welcome! Why not team up with some band friends to do something?

And finally...

Many thanks to all of you who have helped support the bands this year both practically and financially. Goodbye to those of you whose only/last band member is leaving this time. Please keep in touch.

Thank you to our committee for all their hard work, and goodbye to committee member Claire Lavery whose son is leaving this time.

You may not know it but our Association is the envy of many other ensembles. If you want to know more about how we operate and how you can be part of it just ask.

Have a great summer. I will be emailing out Association paperwork for next academic year in August so it is all sorted for the start of term.

Many Thanks

Cathi McKenzie

HCYBA secretary

28th June 2018

Concert tickets and Raffle Reminder

Dear Parents and Band Members,

A quick reminder that tickets are now on sale at Perins from 0930 to 1200 on Saturdays for our end of year concert. Please pay by cheque ( payable to HCYB) or cash. We cannot reserve tickets ahead of payment and we do not buy back any unwanted tickets.

Please remember to bring your donations for our raffle picnic hampers this Saturday.

Here is the list again of what each instrument family are donating.

Horns, Repianos, Flugels, Sopranos (27) - Packaged Cakes and Scones

Percussion and Tubas (26) - Bottles of drinks - alcoholic or non-alcoholic

Trombones (22) - Savoury snacks, crisps and nuts

Euph/Baritones (20) - napkins, picnic plates, utensils etc.

2nd and 3rd cornets (22)- Preserves and jars - savoury and sweet - e.g jam, olives

Solo cornets (22) - Packaged biscuits

Hampers will be made this Saturday (30th June) so please send your donation in this week. Thank you to everyone who has already donated but we still need lots more to make the hampers.

Many Thanks

Cathi McKenzie

HCYBA secretary

22nd June 2018

HCYB End of Year concert at St Swithuns

Dear Parents and Band Members,


Tickets for the end of year concert at St Swithun's School on Sunday 15th July go on sale this Saturday (23rd June) at Perins in Rousseau Block (where we sell refreshments) from 0930 -1200.

Adults - £7

Children, full-time students and oaps - £5

Some areas of the seating are very popular and sell out fast. Please send band members with money and instructions of what you wish to buy and an idea of where you wish to sit. They can see me before rehearsal starts and at break, or you can see me yourself between 0930 and 1200. We do not reserve seats in advance of payment. You can pay cash or by cheque made payable to HCYB. Please note we do not buy back tickets if you later decide you have bought too many.

Summer picnic hampers

This year, for our fabulous summer raffle at the concert we are making up hampers for a summer picnic.

Please donate an item for this. To ensure we have a variety of goodies in each hamper please see the list below so you know what your band member's instrument family need to donate. The numbers in brackets are how many band members are in each group.

Horns, Repianos, Flugels, Sopranos (27) - Packaged Cakes and Scones

Percussion and Tubas (26) - Bottles of drinks - alcoholic or non-alcoholic

Trombones (22) - Savoury snacks, crisps and nuts

Euph/Baritones (20) - napkins, picnic plates, utensils etc.

2nd and 3rd cornets (22)- Preserves and jars - savoury and sweet - e.g jam, olives

Solo cornets (22) - Packaged biscuits

Please bring your donation this Saturday (23rd June) or the following week (30th June).

Hamper making

Please come and help us make the hampers on 30th June and if we need another session on 7th July. We also need boxes, and wrapping paper, florist ribbon and cellophane to decorate them if you would like to donate these items. Our raffles raise funds for all three bands as well as the Endangered Species Project so please help make this a success.

Help at the concert

I will shortly be contacting parents about helping at the concert based on the jobs you indicated on your association forms that you would prefer to do. As you know we try to involve everyone in supporting the bands practically. Most people have relatives with them at these big concerts but if I can ask that you still come and do a short stint helping that would be great. Many a grandma, grandpa, sibling, auntie or uncle has also pitched in for a short time and has later commented how they now feel so much more part of the County Band family in the process.

And finally... Training Band tour shirts

We are still waiting for a small group of the touring band membership to tell us their tour uniform shirt size. Tomorrow is the deadline. A massive thank you to Yvonne who organises all our uniform orders. Please let her know the size needed immediately. I have attached the form again.

Thank you for your support,

Cathi McKenzie


The Annual General Meeting of the Hampshire County Youth Band Association will be held at Perins School in the room adjacent to the refreshments area at 10.45am on 25th November 2017

Meeting documents may be viewed here

25th August 2016

Re: Hampshire County Youth Bands Association 2016-17

Dear Parents and Band Members,

Welcome to you all from the Hampshire County Youth Band Association Committee, whether you are returning for another year or you are new to the County Bands.

All parents of Band members are automatically members of the Band Association. Attached are your Association forms which need to be completed and returned to your conductor at rehearsal on either 10th or 17th September.

The Association’s aim is to support the bands practically and financially.

Parents help support the bands through taking a turn at one of the many tasks available. Our aim is that everyone does a little so no one has to do a lot. On the attached form there is a revised list of jobs which need to be done each year. Please indicate on the form which ones you would prefer to do.

Hampshire Music Service pays the County Bands' staff salaries and the rehearsal venue hire. The termly payments which parents make to the Music Service go towards these costs. All other costs have to be covered by the Association. Without the Association's financial support the County Bands would not be able to function as successfully as they do. The Association covers the cost of such things as the instrument specific tutors at our Fairthorne residential course, hiring concert venues,as well as purchasing and maintaining equipment including music, stands and instruments.

To help cover these costs we ask that each family makes a yearly donation of £50. This can be paid in cash, cheque or, for the first time this year, by bank transfer. If you are paying your donation by bank transfer please use VC and your band member’s name as a reference. If you are also buying uniform please use VCU and your band member’s name.

Details for bank transfer are

Account name: Hampshire County Youth Bands Association

Sort code: 40-52-40

Account number: 00018033

Reference: VC Band Member’s name

or VCU Band Member’s name

If you wish to spread the payments you can use three cheques dated September 2016, January 2017 and April 2017.

Please click this link and complete the attached forms including the Gift Aid declaration which will mean we can make your contribution go further.

Band uniform needs to be ordered if your band member is changing bands or they are a new member. Please indicate on your form if you need a shirt and enclose payment. Shirts are given out at Fairthorne by our adult team. You do not need to indicate shirt size as your band member will have the opportunity to try on different sizes at Fairthorne. We have a very small number of second hand shirts for Training band and Junior band available which will be on sale at the first rehearsal on 10th September at a reduced price. All proceeds will go towards band funds.

If you have any questions about the Association please email the Committee at [email protected]  or ask someone to point you in our direction at rehearsal.

Many Thanks

Cathi McKenzie

Association Secretary