Messages from Hampshire County Youth Bands Association

1st October 2017

HCYBA October Newsletter 1

Dear Parents and Band members,

Free Legal Advice please

The Association has been approached by a Hampshire solicitor who has informed us that their client has entered into a Deed of Variation which would mean a financial gain for the Association as he has named us as one of the beneficiaries. This seems to be so that he can minimise capital gains tax on an inheritance.

Do we have a County Band parent/friend who is qualified in this area of law and who is willing to read the paperwork and give us some free legal advice so that we know if we should proceed with this please? The three bands do stand to benefit considerably from this but we do need to check what we are getting ourselves into.

Watching rehearsals

So that all three bands can maximise their rehearsal time on Saturday mornings please remember that it can be distracting, off-putting and in some cases intimidating for band members to have an "audience at the door" when they are sight reading, working on new challenges and tricky passages of music. Jock does generously allow parents to listen to the County Band in rehearsal providing you check with him before the specific rehearsal to see if he is happy to have you in the hall. Please do not assume that as you have been able to observe once that you can then listen at subsequent rehearsals. If it is practical to allow you into the hall, Jock will then tell you when, during that rehearsal, you are welcome to come in for a brief (5 minutes) listen. Please remember that the hall includes the area just inside the hall door and the area under the shelter by the door nearest to the percussionists.

Association forms

I still have a small percentage of forms missing. I also have a couple of Junior Band shirts still unpaid for. Please bring forms and money next Saturday.

We do need up to date information so that we can keep you informed about such things as concert ticket sales.


The Association will collect orders on the next two Saturdays and deliver them to Emma at HMS to send on to the photographer. After that you will need to make other arrangements to get your order to the photographer.

Many thanks and I hope someone is able to help us with the Deed of Variation matter.

Cathi McKenzie

HCYBA secretary

25th August 2016

Re: Hampshire County Youth Bands Association 2016-17

Dear Parents and Band Members,

Welcome to you all from the Hampshire County Youth Band Association Committee, whether you are returning for another year or you are new to the County Bands.

All parents of Band members are automatically members of the Band Association. Attached are your Association forms which need to be completed and returned to your conductor at rehearsal on either 10th or 17th September.

The Association’s aim is to support the bands practically and financially.

Parents help support the bands through taking a turn at one of the many tasks available. Our aim is that everyone does a little so no one has to do a lot. On the attached form there is a revised list of jobs which need to be done each year. Please indicate on the form which ones you would prefer to do.

Hampshire Music Service pays the County Bands' staff salaries and the rehearsal venue hire. The termly payments which parents make to the Music Service go towards these costs. All other costs have to be covered by the Association. Without the Association's financial support the County Bands would not be able to function as successfully as they do. The Association covers the cost of such things as the instrument specific tutors at our Fairthorne residential course, hiring concert venues,as well as purchasing and maintaining equipment including music, stands and instruments.

To help cover these costs we ask that each family makes a yearly donation of £50. This can be paid in cash, cheque or, for the first time this year, by bank transfer. If you are paying your donation by bank transfer please use VC and your band member’s name as a reference. If you are also buying uniform please use VCU and your band member’s name.

Details for bank transfer are

Account name: Hampshire County Youth Bands Association

Sort code: 40-52-40

Account number: 00018033

Reference: VC Band Member’s name

or VCU Band Member’s name

If you wish to spread the payments you can use three cheques dated September 2016, January 2017 and April 2017.

Please click this link and complete the attached forms including the Gift Aid declaration which will mean we can make your contribution go further.

Band uniform needs to be ordered if your band member is changing bands or they are a new member. Please indicate on your form if you need a shirt and enclose payment. Shirts are given out at Fairthorne by our adult team. You do not need to indicate shirt size as your band member will have the opportunity to try on different sizes at Fairthorne. We have a very small number of second hand shirts for Training band and Junior band available which will be on sale at the first rehearsal on 10th September at a reduced price. All proceeds will go towards band funds.

If you have any questions about the Association please email the Committee at  or ask someone to point you in our direction at rehearsal.

Many Thanks

Cathi McKenzie

Association Secretary